** Reading the Manual on phones and smaller screen tablets is not recommended, since you may not enjoy the best user experience.
The guidelines in this document are intended to help users set and apply themes to fields within templates. These themes, set in the Company tab of the Configuration portal, are meant to be applied prior to the configuration of a new tenant in order to increase productivity and efficiency of template creation. The json file needed to upload the record template theme can be found in Appendix B at the end of this document.
The basic guidelines for for the General Information section include:
Each record will contain one or more Title fields to identify segments of the record. A Subtitle and Guideline text may be used to create further segmentation or provide information about the record for the users.
Design Properties
Use guideline text to describe what the user needs to do in a given section.
Design Properties
If a record has a section with many fields unrelated to each other, subtitles can be used to divide the fields into smaller subsections.
For example, if you need to define conditions for two separate samples then a subtitle can be placed above each to create a subsection.
Design Properties
A Title and Subtitle can be used to differentiate between subsegments of a section within a record.
Guideline text can be used beneath a subtitle to provide additional information to users about what they need to do within a particular subsegment of a record.
Input fields are used to capture data in the record and can be configured in a variety of ways. The information in this section outlines the best practice for each input field type to be configured when creating templates in the configuration portal.
Specific use cases can be found for field configuration in Section 5 - Use Cases.
Labels can be used to inform users about different segments of a record, provide informational messages, or be used to create multiple fields with the same name. While other input field types require a unique name and identifier, the label has no identifier which allows for it to be duplicated.
Design Properties
For any non-editable fields, remove the border for the field.
Design Properties
This label type can be used to inform users of the conversion of an entered value to another unit. For example, a value is converted from [g] to [kg], where the displayed kg value would be non-editable.
Design Properties
These field types can be used for all input fields where the user or system must enter a string or number value.
Design Properties
These field types are used to create a connection between other records or processes.
Design Properties
The Date & Time field allows users to select the date and time in the User Portal.
Design Properties
A Rich Text field can be used to explain an action or if the content to be entered is greater than 255 characters. Some guidelines for the rich text field include:
Design Properties
A Yes/No field is used in the Approval record. It can be combined with additional field types that will only be shown based on the visibility conditions set during configuration. Some guidelines for the Yes/No field include:
Design Properties
Checkboxes are used when a user needs to select one or more options from a displayed list of predefined alphanumeric or number fields. Some guidelines for the checkbox field include:
The space between the last input of related content and the next checkbox is 3 boxes.
Design Properties
The attachment field is used to attach external images or documents. Some guidelines for the attachment field include:
Design Properties
This field is used if a user needs to apply a link to a website. Some guidelines for the link field include:
Design Properties
The image field type can be used to upload the logo of a tenant in order to create a header of a record. It can also be used to emphasize two or more segments within a record template. Be sure to adjust proportions based on the image.
Design Properties
The Button field is used to trigger actions in a record.
Design Properties
The Chemical Structure field is used to visually show the chemical structure of Material.
Design Properties:
An information field (a non-editable alphanumeric field type) can be used to inform customers about what will happen if they take subsequent steps within a record. For example, an information field could be used to let a user know that the name of a record is generated by combining the name of two fields within the record.
Some guidelines for information fields include:
Design Properties
Break elements (label field type) can be used to separate 2 or more segments of a record. Some guidelines for break elements include:
Design Properties
Basic tables in Alchemy consist of an ordered arrangement of rows and columns. The elements of a table may be grouped, segmented, or arranged in many different ways.
User-defined tables are used when one or more users need to enter a set of values relevant to information in a table. Some guidelines for these tables include:
Design Properties - Repeatable Row*
*The width of the repeatable row depends on structure of the fields inside the table
If total fields are needed, there should be a space of 1 box between the fields and the last row of the table.
If there are two tables in a segment within the record there should be a space of 3 boxes between the tables. Additionally, if the table is the last element on the record, the margin bottom should be 12 boxes.
Tables may also have a column with a heading and subheading.
If you have two tables that have a similar structure, make the columns the same width to provide visual consistency for the user.
If you know that users will have a long input for a field within a table then increase the height of the row. Some guidelines for these tables include:
All design properties should match the scenario from Section 5.1: User-Defined Tables.
Two totals sections should be used with your table if you need to present two independent values aggregate (Sum, Avg, etc.) from the values defined in the table above. Some guidelines for these tables include:
All design properties should match the scenario from Section 5.1: User-Defined Tables.
Processing tables are used to define steps on how to make a product. Some guidelines for these tables include:
Consider that when a user analyzes or fills out a table, they read a sentence as a combination of labels and input fields. Think about how to improve scalability and make the table more readable.
The purpose of a bound table is to inform users about processes or their segments. Some guidelines for these tables include:
Header Design Properties
Row Design Properties
The purpose of this table is to inform users about processes or their segments. Some guidelines for these tables include:
All design properties should match the scenario from Section 5.5 - Bound Tables
In this type of table users do not enter dates. The purpose of this table is to inform users about processes or their segments.
All design properties should match the scenario from Section 5.5 - Bound Tables.
The table below has row and column labels. This can be a problem because according to our rule from Section 5.1: User-Defined Tables we will have different row heights for the header labels versus column header labels.
If this style of table is necessary, some guidelines to follow include:
The following use cases are examples of how templates and their fields should be configured using Alchemy’s best practices.
Scenario #1:
In the Request record, a lab manager has defined all necessary tests and assigned them to chemists.
In the Testing record, chemists need to click on the button placed within a table to create the test records.
Things to consider:
If you have a use case where you need to place a button in the table, then make sure it looks like a button and not just another data entry cell.
Is the button within the table necessary or could this action be achieved in other ways?
Outcome:
The button within the table is not functionally necessary. If the tests are defined in a previous record, then the test records should already have been created automatically through an expression in the Request record template.
If there is a scenario where the button serves a function as described then follow the guidelines to ensure the button stands out within the table:
Scenario #2:
A record displays a list of all possible checkboxes. Based on the Category and Product Type selected, the applicable checkboxes will be highlighted blue to indicate the selections.
Things to consider:
To make a company branded template utilize field types like image, label, and alphanumeric. Some guidelines to follow include:
Create duplicate field names using the following guidelines:
If you have more than two fields closely related to each other then you can place them side by side.
Non-editable fields can be used to auto-populate important information into fields based on the input of another field.
For example, a user chooses a Company and Contact from their database. This will trigger fields for Address, City, Zip Code, and Email to automatically fill.
Non-editable fields without a label can be used to show the conversion of temperature from C to F, or vice versa.
For example, Time + Time Unit = Other Time (converted value)
To display a dropdown menu of 7 or more items, use an alphanumeric or number field. These field types are longer than others to show as many possible values selected from the drop-down.
If only one option is able to be selected, create a list of predefined values and deselect Allow Multiple Values.
Scenario #3:
Maximize the effectiveness of the record template by grouping related fields in sections.
Things to consider:
Math expressions can be created as a combination of alphanumeric, number, and label field types. Some guidelines for creating math expressions include:
To define units for some numeric value, you need to create a number field and a predefined alphanumeric field side by side.
In the example below, note the unit field has a 2 box margin-left to the number field where the user will enter a value.
The guidelines for this section refer to the spacing between a title field and any previous element on the template:
The guidelines for this section refer to the spacing between a title field and any previous element on the template:
Set the margin-bottom to 2 boxes if you have a group of fields unrelated to each other. This includes the use of tables, images, or checkboxes beneath an input field.
If an alphanumeric or number field has visibility conditions under Checkboxes, then set a margin-bottom to 3 boxes to make space between the field and the next checkbox. Also, use a margin-left of 16 boxes to show the field affiliation.
If an alphanumeric or number field is the last element in a record then set the margin-bottom to 12 boxes.
If you have more than 3 input fields with the same properties (margin-left, visibility condition, etc.), create a simple group for your fields and set all properties at one time. Use the following guidelines:
The Hex Code can be used as a property value by providing it as a string (under single quotes). The list of Hex Codes for the default Alchemy Colors available in any color Picker is:
Additional hex codes are available by selecting “Custom” in the Color Picker. Choosing the desired color will display its Hex Code. You can copy and paste it from there in the Conditional Formatting Expression.
Use this code to import the record template theme in the Company tab of the Configuration Portal. More information about record template themes can be found in the Configuration Portal Administrator Manual.
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dd 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